The Controller under applicable data protection law is: HomeToGo GmbH, Pappelallee 78/79, 10437 Berlin
Contact: [email protected]
Data Protection Officer: Waterside DS GmbH, Bergstr. 28, 22095 Hamburg, [email protected]
In addition, you may also contact the supervisory authority responsible for HomeToGo, the Berlin Commissioner for Data Protection and Freedom of Information, Alt-Moabit 59-61, 10555 Berlin, Germany, Phone: +49 (0) 30 13889-0, Fax: +49 (0) 30 2155050, email: [email protected].
Personal data collected as part of the application process
Personal data means according to applicable data protection law (GDPR) any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career, experiences, salary expectation, etc. by reference to which an individual can be identified. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Legal basis and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via email or using our online form, or if we are in contact with you and you have given your consent, we will collect and process your personal data for the purpose of executing the application process, including but not limited to share internally to conduct interviews, case studies (tests) as well as evaluating and assessing the results and preparing contracts for the hiring process, § 26 Abs.1 BDSG. By submitting an application via our recruitment website or by confirming your interest with consent, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search/application process.
In particular, the following data is collected during this process:
- name (first and last names)
- email address
- earliest starting date
- Education level and respective certificates
- Business experiences
- salary expectations (optional)
- phone number
- LinkedIn profile (optional)
- a channel through which you found us
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc. Only authorized HR staff and/or staff involved in the application process and have a need-to-know can access your data. The personal data is stored, as a rule, for the purpose of filling the vacancy for which you have applied and additionally for similar open positions fitting your skills and experiences might be interesting for you. Your data will be stored for a period of 6 months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we delete or anonymise your data unless you agree to extend the length of time we retain your data by another 180 days. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.). Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Disclosure of data to third parties
Data transmitted as part of your application will be shared with Greenhouse Software, Inc. 18 West 18th St.,11th Floor, New York, NY 10011 USA, a cloud services provider, offering a human resource and applicant management software solution, located in the United States of America and engaged by HomeToGo to help manage its recruitment and hiring process on HomeToGo’s behalf. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under the Standard Contractual Clauses. Further information can be found here https://www.greenhouse.com/de/privacy-policy.
Rights of data subjects
If we as the Controller process personal data, you as the Data Subject as defined in the GDPR has certain rights under Chapter III (GDPR), depending on the legal basis and the purpose of the processing, in particular the rights of access (Article 15 GDPR) and to rectification (Article 16 GDPR), erasure (Article 17 GDPR), restriction of processing (Article 18 GDPR), and data portability (Article 20 GDPR), as well as the right to object (Article 21 GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under Article 7 (3) GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our email [email protected].